Management Managing Trustee, Trustees, and Secretary of the institute are responsible for the following functions of the institute.
Accountable to have a commitment to the overall development of the Institute.
Contributing availability of resources for students to develop national and international level quality perspectives for overall growth.
Delegates their authority to the Principal for establishing a college-wide vision of commitment to high standards for the success of all students.
Design policies to address the issues particularly relevant to students, faculty, parents, staff, and social affairs practices.
Implementation of Board standards upon academic regulations among students for the successful completion of their education.
Provide support to department heads to design course curriculum in align with the corporate trends.
Encourage heads of departments to implement policies across academic practices in view of institution growth.
Internal audit to control the risk management and ensure to take adequate right decisions ethically.
Guide the behaviors of professionals to meet academic standards.
Perform a high level of competencies towards their duties in advising students, faculty, staff and other stakeholders.
Identify, design, evaluate and control future opportunities and risks within and outside the institution and allocate responsibilities to the authorized persons for controlling mechanisms.
Working with heads of department within the institute for wide structures to establish, manage and enhance academic and welfare support for students.
Adhere to the principal decisions to bring rigorous learning practices among students and faculty for the wellbeing of social growth.
Engage Principal work as a responsibility towards parents and other outsiders related to the college community for assessments.
Give a handful of support for the Principal in developing an atmosphere of caring and trust.
Bring faculty on board to do what’s necessary to meet academic standards in terms of student development.
Lead, manage, and develop competencies of all faculties to ensure the institute achieves the highest possible standards of excellence in all its activities.
Be accountable for the comprehensive education of students, advancing knowledge of student’s development through promoting the effectiveness of institutional programs, services as a whole benefit to all the stakeholders of the institute.
Ensure adequate training and resources available for the enhancement of knowledge among students and faculty to build competencies.
Collaborate with students for their initiatives towards higher education standards.
Encourage students towards corporate training for better placements.
Helping students for their overall competency development during their education tenure.
Be Committed towards Principal’s advice to build the quality of technical and management knowledge portfolio in terms of gaining and sharing knowledge among faculty and students.
Give free hand to select adequate equipment to their respective departments which helps students to develop their practical skills.
Allow the heads in engaging projects and consulting activities in appropriate fields.
Subject to the existing provision in the bye-laws of respective college and rules laid down by the state government, the Governing Body shall:
Guide the college while fulfilling the objectives for which the college has been approved by AICTE.
Institute scholarships, fellowships, studentships, medals, prizes and certificates on the recommendations of the Academic Council.
Approve new programmes of study leading to degrees and/or diplomas.
All recruitments of Teaching Faculty/Principal shall be made by the Governing Body as applicable in accordance with the policies laid down by the UGC and State Government from time to time.
To approve annual budget of the college submitted by the IQAC cell.
Perform such other functions and institute committees, as may be necessary and deemed fit for the proper development of the college.
Responsibilities include:
Reporting only to the top Management (Managing Trustee and Secretary) of the institute and assisting them in the following functions of the institute.
Regulation / Monitoring
Development
Leadership
Visionary
One of the important responsibilities of a Principal is regulation of academic & general administration and monitoring the systems, policies, procedures and functioning of the institution so as to fulfill the expectations of the governmental monitoring bodies such as All India Council for Technical Education, Department of Technical Education and the Board along with the expectations of the top management students and their parents.
The following are some of the important responsibilities coming under this category.
The principal is also required to take-up developmental functions which are very important for the development of the institution. The following are some of the developmental functions to be taken up by the Principal.
The principal needs to shoulder various strategic functions that are aimed at developing a network and develop alliances that pay rich dividends in the long run. The following are some of the strategic functions.
The most critical functions of a Principal of an academic institution, in fact, are the Leadership functions. While fulfilling these functions the Principal will exhibit the true qualities of a leader and also be an exemplary role model to his/her colleagues.
Some of the leadership functions are as follows.
The ultimate functions of a Principal are the visionary functions, which are as follows.
The Heads of the Departments are responsible for Plan, design, monitor, lead and control the activities of the department to ensure the achievement of highest standards.
They are responsible for:
1. Discusses all potentially significant issues given below and establishes good communication with the students.
2. Makes students fully aware of their responsibility to meet performance standards (Putting in 80% attendance and passing of subjects with good marks) and that failure to do so may result in detention.
3. Assists HoD to nominate two class representatives who have bright scholastic record and an ability to interact with a vast majority of students in their class amicably.
4. Coordinates with the student class representatives regarding establishment of study (peer) groups and nominate one student as leader of each group.
5. Ensures all students shall be encouraged to participate in study groups on a continuing basis. Class advisers shall monitor inclusiveness to insure participation by all students in the class.
6. Acts as counsellor, and role model in resolving student related difficulties.
7. Conducts fortnightly reviews with class representatives and leaders of study groups, documents the same and submits to HoD
8. Conducts weekly reviews with Mentors to monitor student progress and such reviews shall be documented to establish a record of trends in overall class performance and submission of the same to HoD and Principal’s office.
9. Encourages class cohesiveness and camaraderie through inclusive, appropriate events, i.e. social activities, community service, etc.
10. Collects information regarding weaker students from the subject teachers and arranges remedial classes, counselling sessions in consultation with the HoD.
11. Identifies good students and motivate them to excel.
12. Informs HOD about necessity of making alternate arrangement for lectures and practical when a faculty is absent.
13. Assists the dept’s HoD with computation of fortnightly attendance of the corresponding class and ensure circulation of the same among students for their signatures and submission of the same to Principal’s office.
14. Calls the parents of the students whose attendance is < 80% and arranges to ensure parents meet the HoD particularly in the case where student’s attendance is < 80%
15. Assists the dept’s HoD with computation of Internal Marks of the corresponding class and ensures circulation of the same among students for their signatures and the same is dispatched with attendance to Principal’s office.
16. Assists the dept’s HoD with dispatch of monthly attendance of the corresponding class to parents.
17. Assists the dept’s HoD with computation of semester attendance of the corresponding class at the end of semester and ensures submission of the same to Principal’s office.
18. Assists the dept’s HoD with computation of semester internal marks of the corresponding class and ensures submission of the same to Principal’s office and examination branch
19. Assists dept’s HoD and Accounts section to ensure no fee defaulters for the class he / she is adviser
20. Assists dept’s HoD in issuing permission slips for students leaving college earlier than the scheduled time
21. Any other responsibility that may be assigned by corresponding HoD from time to time
Administrative officer (AO) is responsible for over-all administrative functions, Campus maintenance, Public relations, among others.
The precise roles and responsibilities are as follows:
The Systems Administrator shall discharge the duties under directions of the Head concerned i.e. Head, Computer Centre; He/she shall broadly perform the following duties:
The maintenance supervisor is responsible for general maintenance work throughout the college and campus which includes following functions:
1. Plan and execute maintenance work systematically by
2. Trouble-shoot maintenance problems/complaints including plumbing problems.
3. Trouble-shoot, diagnose and correct minor failures of photo-copiers, water coolers, fans, pumps etc.
4. To work in liaison and in co-ordination with outside maintenance contractors and technicians.
5. Facilitate in the maintenance of the college grounds
6. Manage staff of maintenance technicians / semi skilled/ unskilled labours.
7. Assist in monitoring inventory of maintenance cleaning supplies and facilitate issue ofpurchase order.
8. Inspect the college properties for safety hazards and take corrective action.
9. Co-ordinate the setting up of different areas/class rooms, Seminar Halls/Auditorium etc.
10. Dealing with setup of various rooms, offices and assisting in removal and relocation of offices, rooms and equipments.
11. Upkeep of maintenance store.
12. Any other function assigned by Administrative officer/Principal
The electrical maintenance In-charge is responsible for the maintenance of Electrical Equipment in the college and campus which includes following functions.
Separate hostel facilities for boys and girls in the campus provide comfortable accommodation.
No student is allowed to leave the hostel during the night without prior permission of the warden. The main gate will be closed at 6:00 p.m. The Deputy Warden will make night rounds to ensure that the students are present.
The inmates of the hostel should not leave the hostel premises on holidays without prior permission of the Warden/Chief Warden. However, for any accident or fatality that may occur, the responsibility does not lie with the college or Hostel authorities.
The girl residing in hostel is allowed once in a month (Second week end of each month) to visit her parents. However if she wants to go in between for any reason, she is allowed to go with the parents/ local guardians mentioned in the visitors pass submitted by the parents of the boarder at the time of admission after submitting the consent letter from parents.
No girl student is allowed to leave the hostel at any time for any reason without the permission of Chief warden.
All employees should follow rules and regulations, and standards of courtesy, conduct, cooperation ethics and etiquettes as expected by the institute.
These rules shall apply to all categories of employees (Teaching, Technical Staff and Supporting Staff).
1. Every member of the staff shall agree to abide by all the conditions herein stated and also such conditions as may be stipulated from time to time by the higher authority.
2. Every member of the staff shall employ honestly, efficiently and diligently under the orders and instructions of the Principal/Designated Authority or other officers under whom they shall, from time to time, be placed. They must discharge all duties pertaining to the college.
3. Every member of the staff shall devote themselves whole time to the duties of the said employment. No staff can engage directly or indirectly in any trade or any private tuition or undertake employment outside his official assignment, whether for any monetary gain or not without the specific written permission of the Secretary or Principal.
4. All the staff can avail 12 days as casual leave in the tenure of 1st January to 31st December. However, it can not be carried over to the next year, if not used. Also they can avail 2 permissions per month, one hour either in the morning or evening session
5. All the teaching staff can avail summer and winter vacation as per the college norms. If a staff member on vacation has to be out of station, they should intimate the Principal and their Designated Authority their exact out station address and phone numbers in their vacation form. However, they should come and do their duty during the vacation, whenever necessity arises.
6. Female staff are eligible to avail maternity leave for 3 months with salary for one child after their one year service in this college and they should work for a period of minimum 3 years after availing the maternity leave.
7. All the teaching staff shall be paid AICTE scale of pay and other allowances as per College norms. Only previous Polytechnic/Engineering college service experiences are considered during their appointment. Yearly increment will be carried out during September which depends on the service of individual staff. Promotion norms are as per AICTE norms.
8. In addition, contribution shall be made by the management towards the employees’ provident fund, at a rate fixed by the Government of Tamil Nadu, on the salary. Gratuity as per the Government of Tamil Nadu rules will be given to all teaching and non–teaching staff who have completed 5 years of service in the institution. This will be paid to the staff only at the time of retirement / resignation. However, in case of death, minimum five years of service is not required, as per the Government norms.
9. Staff attendance should be signed every day before the commencement of regular class hours, and at the end of the working hours for the day unless they are on duty outside the campus, or on leave.
10. Staff should be available in the college premises during the entire period of office hours, on all working days.
11. No member of the staff shall apply, during the period of service in this institution, for an appointment outside or send an application for study or training, except with the prior permission of the Principal and Management. Such applications should be routed through the Principal/Designated Authority. Any breach of this rule will be viewed seriously and suitable disciplinary action will be taken.
12. The Principal shall have the right to place any staff under suspension on charges of misconduct. In a case wherein a member of the teaching or non-teaching staff commits any misconduct in discharge of their duties, the Principal has got discretion to award punishment such as warning, censure, withholding of increment with or without cumulative effect after conducting an enquiry by a committee constituted by the Principal.
13. For the development and progress of the college/department, all members of the staff should work as a team and they should also maintain a cordial relationship within and other departments.
14. The staff should maintain cordial relationship with students, their parents and visitors of our college.
15. Staff should not show any hesitation whenever extra responsibilities are given. They should voluntarily carry out industrial training, consultancy services, accompanying students for Industrial visits and other department and college developmental activities.
16. In any meeting or assembly, decorum should be maintained and difference of opinion, if any, shall be expressed politely in diplomatic words without hurting the feelings of others.
17. It is the responsibility of individual staff to maintain student discipline inside and outside college premises.
18. Staff members should get prior permission from the Principal to contact any outside agency or government departments for any matter related to the college/ hostels.
19. No staff shall engage in strike or incitement thereto or similar activities such has absence from work or neglect of duties or participate in hunger strike etc., Violation of this rules will amount to misconduct and attract deterrent punishment.
20. Staff Members, if and when relinquishing their job, shall hand over their jobs and responsibilities and get the NOC from all departments concerned.
21. No staff shall make any statement, publish or write through any media which will effect an adverse criticism of any policy or action of the college or detrimental to the interests of the college.
22. A staff against whom an Insolvency Proceedings commenced in the court of law shall forthwith report full acts thereof to the college. A staff against whom Criminal Proceedings are initiated in a court of law shall immediately inform the competent authority of the college regarding the details thereof.
23.1. In case of relieving from service, three months’ notice at the end of academic year or three months’ salary must be given.
23.2. The Principal shall have the power to terminate the services of a member of the staff of the college, for any of the following reasons:
a. Serious misconduct and willful negligence of duty
b. Gross insubordination
c. Physical or mental unfitness; and
d. Participation in any criminal offence involving moral turpitude.
In such termination cases, rule 23.1 will not be applicable and the staff member will not be eligible for any terminal benefit.
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